Terms & Conditions

• The Room is returned in a clean condition - Checklist to be completed and signed by organizer 

• Kitchen is cleaned and sanitized - Checklist to be completed and signed by organizer

• No damage occurred to the facility or its contents

• Decorations are limited to tables, chairs or stand alone decor. No items, including but not limited to decorations or signage, or fixtures, may be affixed to the walls or ceilings by any means (eg. nails, screws, tape, adhesives). 

• Candles, tea lights and other open flames are not permitted. Battery operated LED candles are permitted

• Chairs and Tables are cleaned and returned to stacking containers in storage room

• The Event Concludes on time 

• Cancellations made 7 days prior to the event will receive a full  refund 

• Cancellations made within 7 days of event will result in forfeiture of 100% of deposit

 

Facility Use and Organizer Responsibilities

• The Organizer agrees to use the facility solely for the specified event and in compliance with all applicable laws.

• The Organizer is responsible for the safety and behavior of all guests, vendors, employees, and subcontractors.  

• The Host reserves the right to have a representative on-site at all times, whose directives must be followed.

 

Legal Compliance and Liability

• The Organizer shall comply with all federal, provincial, and municipal laws, as well as HCCC rules and safety protocols.

• The Organizer may be required to  provide Event Insurance Certificate 7 days prior to event  

• The Organizer waives any claim of liability for personal injury or property loss and shall indemnify the Host from any and all claims, including legal fees.

• Subcontractors engaged by the Organizer are the sole responsibility of the Organizer.

 

Food, Beverage, and Bar Service

• All catering is the responsibility of the Organizer – Food Handler Certificate required for all public events and where food is to be sold.  Provide 7 days prior to event 

• Alcohol service must comply with Nova Scotia Liquor Control Regulations.  The Organizer may be required to  provide a copy of the Liquor Licence 7 days in advance if Alcohol is being served or sold by organizer

• BBQs may be used outdoors with prior permission of the Host in back of building and under supervision of the Organizer 

 

Force Majeure

If the event cannot occur due to circumstances beyond the Host’s control (e.g., pandemic restrictions, fire, weather damage), this Agreement shall be considered void, and all payments refunded. The Host is not liable for any other losses incurred by the Organizer.

 

Modifications

No modifications to this Agreement shall be valid unless in writing and signed by both parties.

• Schedule A: Payments/Insurance/ Food Safety/N S Liquor Licence

• Schedule B: Parking Guidelines

• Schedule C:  Safety Directives and Smoking Guidelines                            

  

Schedule A

Herring Cove Community Centre

 

Payments      

INVOICE WILL BE SENT TO EMAIL 

Deposit is due at time of booking - Date will not be held until received

Full Payment is due 14 days before event

 

Insurance  

Event Insurance required for all events where Alcohol is served.  All other events will be at the host's discretion. Organizers may use any Event Insurance Provider - Our clients have had success with:

 

PAL INSURANCE  - PALCANADA.COM

 

We require Insurance Certificate proof 7 days prior to event

 

Food Safety

Food  Handlers Certificate is required for any food being served to the public or being sold from the center . Private Events and Parties not required if guests are invited.

 

Proof of  Certificate 7 days prior to the event

 

Schedule B

Herring Cove Community Centre

 

Parking Guidelines

 
The Organizer is responsible for informing guests of the following restrictions                      

 

HCCC Parking is located in the front of the building - Overflow parking in the back of the building is accessed by a road on the left of the building. No access to parking by the Fire Dept Laneway.

 

• Do not Block the Driveway or the fire lane.          

• No Parking or Loitering on Fire Department Property  (Including Entrance Lane, Building Laneway or Behind the Fire Hall).

• Immediate Right of way to be given to all Fire Department Vehicles during Emergency Calls. All exiting vehicles must stop, pull over and allow fire vehicles to pass - this may include volunteer private vehicles.

• Any vehicle parked on Fire Department Property or blocking laneway between buildings will be ticketed and towed immediately.

• Overflow parking is available on surrounding neighborhood streets.

• The Host is not responsible for theft, damage, or loss to vehicles parked on or near the premises.

 

Schedule C

Herring Cove Community Centre

                         

Safety Rules

 

• Take note of all fire safety elements extinguishers, alarm pull station locations and signs for muster station and evacuation routes.

• Limit occupancy to allowable posted limits.

• Do not block doorways at anytime.

• Fire rules require doors to remain closed between rooms, do not prop open.

• No Candles, Live Flame or Burning Devices Permitted.

• AED on site  (Automated External Defibrillator).

 

Smoking

 

Follow N.S. Smoke Free Places ACT

• No Indoor Smoking or Vaping of any combustible product- including tobacco, cannabis, e-cigarettes, and waterpipes.

• Smoking Permitted only in the rear of the building at least 13 feet from building, entrances, and ventilation units.  Please use the designated area with Smokers Receptacle.